As an organisation processing your personal data, we are regulated by the General Data Protection Regulation (GDPR). This page is intended to keep you informed about what we do with the personal data we process.
When you visit our website we collect some information about you to help us run the site.
Information is collected automatically in our server logs, to help us keep the site reliable and secure. This includes your IP address and browser type, and which pages are visited.
If you give your consent, we will also use Google Analytics to help us improve the content and design of the website. This also includes IP address, browser type and pages visited, along with some extra information about the technology you use. We don’t use it to gather demographic information.
We collect and process your personal data in order to:
We only keep your personal data for so long as necessary to achieve these purposes. This may be up to 10 years after the end of the contractual relationship with you (statute of limitation for legal claims in most EEA countries), unless a shorter or longer retention period applies under applicable data protection laws.
We share your personal data with third party providers that help us operate this website (these recipients act on our behalf and under our instructions only). For Houses of Darkness, this includes the three memorial sites, Herinneringscentrum Kamp Westerbork, Falstad and Gedenkstätte Bergen-Belsen, and web developers Fieldwork, who process data on our behalf. Fieldwork use several different sub-processors, all of which have their own data protection policies. These sub-processors are Digital Ocean, Amazon web services, Postmark (Wildbit LLC) and Sentry and you can find their privacy policies online.
You may, at any moment, exercise your rights under data protection law, including (when applicable) your right of access, rectification, restriction, erasure, opposition, your right to portability and your right to withdraw consent. You also have the right to lodge a complaint with a competent supervisory authority such as Information Commissioners Office (ico.org.uk) in the UK or another similar authority in your country if it is part of the EEA.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
When you use the ‘Let’s Discuss’ feature on the Houses of Darkness website, the conversation takes place on your own device and is not stored within the Houses of Darkness content management system, so we do not use or store any information that you input into the conversation.
If you choose to upload a creative response to the Houses Of Darkness website via the upload form, we also ask for an email address, age range and location. These personal details are stored securely in the Houses of Darkness website system as outlined above in this policy. You can choose to leave your name but you do not need to.
When a creative response is uploaded the data controller, Kamp Westerbork, receives a notification to review the submission. A member of staff at Herinneringscentrum Kamp Westerbork, Falstad and Gedenkstätte Bergen-Belsen, will review the submission. If it is approved it will be published on the website gallery. If, when you uploaded your submission you also agreed for your response to be given to another visitor in the ‘Let’s Discuss’ feature, then it will be stored within the Houses of Darkness Content Management System to be incorporated into a conversation.
If your Creative Response contains any material deemed by the data controller as potentially offensive or insensitive then it may not be approved for publication on the website gallery or for use in the ‘Let’s Discuss’ feature. Creative responses which are not approved for publication or sharing will be deleted and you will be notified to that effect.
When you upload a creative response to the website, you may also check the box to confirm you are happy for it to be sent to another user in the conversation. If you do this, you are giving permission for your uploaded material to be sent to someone else as part of the ‘Let’s Discuss’ feature. We have designed this feature as a way to deepen thinking about the subjects raised in the Houses of Darkness project and as a way to connect differing opinions and creative expressions. If you choose to participate in sharing a creative response, then your uploaded material will be reviewed by the data controller and if approved then it will then be stored securely in our content management system in a way that will allow it to be selected for some of the conversations.
Creative responses sent to other users will be stored on their own devices when they use the ‘Let’s Discuss’ feature. Copyright for the Creative Response remains with the author.
Once a Creative Response is sent to another user as a gift/exchange it cannot be recalled or tracked as the data controller and data processor are not able to access users individual devices. You may request your Creative Response to be deleted from the Houses of Darkness website and content management system, and when that request is granted, your uploaded material will not be sent to any other users.
When you upload a Creative Response to the website, you are the author and you therefore retain the copyright of any original content that you create and submit.
At the time of uploading it, you will be asked to check a box to confirm that you agree to it being used on the Houses of Darkness website and associated Houses of Darkness materials without fee, in perpetuity, with no royalties due at any point.
Authors of original content may use their own work however they choose, with no restrictions from the Houses of Darkness project.
People receiving shared content as a gift, will have no copyright claims or ownership of the content they receive.
Authors will be anonymous and will therefore not be credited by name for their contributions on the Houses of Darkness website. They will have the option to leave a description of themselves at the time of upload, which can be shared on the website and directly with other visitors through Let’s Discuss.
After the Houses of Darkness project finishes, the website may be kept online for an unspecified period. When the website is taken down, a full archive of materials will be kept by data controller Kamp Westerbork only. All other third parties will delete any data they hold.
For any query or request relating to our use of your personal data, or to exercise your rights, you may contact Kamp Westerbork as the data controller for Houses of Darkness: email@example.com (Instead of publishing his email address LINK TO CONTACT BAR which goes directly to Bas Kortholt’s email address.)